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Campaign Disclosure Glossary Q - T


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Quarterly report – Beginning January 1, 2011, political committees must file quarterly reports in lieu of semi-annual reports and pre-election reports. Reporting periods for the four quarterly reports will be from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports must be filed by the 15th of the following month.

Raffle – A license to conduct a raffle to raise funds may be granted to a political committee by the State Board of Elections if the political committee owes no civil penalties to the Board. Application for the license to conduct a raffle or other game of chance shall be made to the State Board of Elections.

Receipt – Any funds or gifts of goods or services (inkind) received by a political committee or incurred by another person or organization on behalf of the political committee. All receipts during a reporting period shall be reported on the quarterly report for that reporting period.

Reporting period – The period of time covered by a particular report. The reporting period for a quarterly report is from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. The reporting period for a final report is from the closing date of the last quarterly report filed through the date of the last expenditure made by the political committee.

Residual funds – Any committee funds remaining when a political committee filing a final report has paid all outstanding liabilities, including staff salaries. Residual funds may be refunded to the contributors in amounts not exceeding their individual contributions, or transferred to other political or charitable organizations consistent with the positions of the committee or the candidates it represented. In no case shall these funds be used for the personal aggrandizement of any committee member or campaign worker.

Schedule A – The form used to itemize all cash receipts of the political committee; Part 1 individual contributions, Part 2 transfers in, Part 3 loans received, and Part 4 other receipts. The form shall include the name of the political committee, the reporting period, the type of receipt, the name and address of the contributor, the date and amount of each contribution, the aggregate amount from each contributor, the employer and occupation if the amount from a natural person exceeds $500, and the total for the part being itemized. A separate form should be used to itemize each part.

Schedule A-1 (see A-1 report).

Schedule B – The form used to itemize all expenditures of the political committee; Part 6 transfers out, Part 7 loans made, and Part 8 general expenditures. The form shall include the name of the political committee, the reporting period, the type of expenditure, the name and address of each recipient of an expenditure, the date, amount, purpose, and beneficiary of each expenditure, the aggregate amount paid to each recipient, and the total for the part being itemized. A separate form should be used to itemize each part.

Schedule B-1 – (see B-1 report).

Schedule B-9 – The form used to itemize Part 9 independent expenditures made by the political committee. It is part of the quarterly report and shall be filed with the quarterly report. The form includes the name of the political committee, the reporting period, the name and address of each person to whom an independent expenditure in excess of $150 has been made; the amount, date, and purpose of such expenditure; a statement whether the independent expenditure was made in support of or opposition to a candidate; the name of the candidate; the office and district, if applicable; and a certification that the expenditure was made without any coordination with any candidate or any authorized committee or agent of such committee.

Schedule C – The form used to itemize all outstanding debts and obligations of the political committee; including all outstanding loans, debts, and liabilities. The form shall include the name of the political committee, the reporting period, the name and address of each entity owed, the original amount of the debt, the date on which the debt was incurred, the cumulative payment to date on the debt, the outstanding balance at the close of the reporting period, and the total amount owed by the political committee. This form shall be used only for quarterly reports and final reports. Previously reported debts and obligations which remain unpaid shall be reported until the total debt is either repaid or forgiven. A political committee may file a final report with outstanding debts and obligations.

Schedule I – The form used to itemize inkind contributions. The form shall include the name of the political committee, the reporting period, the name and address of the contributor, the date received, the ascertainable market value of the inkind contribution, the employer and occupation of the contributor if the contributor is a natural person and the value of the inkind contribution exceeds $500, the aggregate amount from each contributor, a description of the inkind contribution, the name and address of the vendor (if applicable), the total amount of inkind contributions received during the reporting period.

Self-funding candidate – If a candidate, public official, or their immediate families (spouse, parent, child) contributes, loans, or makes independent expenditures of more than $250,000 for a statewide office, or $100,000 for any other office during the 12-months prior to an election, the candidate or public official is considered to be self-funding and must file a notification with the Board within one day. The Board shall post this notice within 2 days and notify all candidates, including the self-funding candidate, that they may accept contributions in excess of the contribution limits.

Semi-annual report – The report of all receipts and expenditures for a six month period. The reporting periods for the semi-annual report are from January 1 through June 30 and from July 1 through December 31. The report must be filed by July 31 and by January 31, respectively. A semi-annual report must be filed by all political committees regardless of whether they have been actively supporting or opposing candidates or propositions during the six month period. A semi-annual report must include any information previously reported on any pre-election report filed within the six month period as well as all additional financial transactions. The semi-annual report for the period ending December 31, 2010, will be the last semi-annual report filed by any political committee. Beginning January 1, 2011, political committees will be filing quarterly reports in lieu of semi-annual and pre-election reports.

Sponsoring entity – A sponsoring entity is any person, organization, corporation, or association that contributes at least 33% of the total funding of the political committee or any person or other entity that is registered or is required to register under the Lobbyist Registration Act and contributes at least 33% of the total funding of the political committee during a quarterly reporting period. The name and address of any sponsoring entity shall be listed on a D-1 Statement of Organization.

State property – Any building or portion thereof owned or exclusively leased by the State or any State agency at the time the contribution is solicited, offered, accepted, or made. Fund-raising is banned on state property unless it is being leased or rented for the purpose of conducting a fund-raising event.

Statement of nonparticipation – Shall ONLY be filed by a political party committee that does not intend to make contributions to candidates to be nominated at a general primary election or consolidated primary election.

Transfer in/transfer out – Any exchange of money between two political committees, other than loans or inkind contributions. This includes donations or fund-raising tickets. Transfers in are reported in Part 2 receipts on the D-2 Form, and transfers out are reported in Part 6 expenditures on the D-2 Form. Transfers in will be itemized on a Schedule A and transfers out will be itemized on a Schedule B if they exceed $150.



Campaign Disclosure Glossary Q - T

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