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TITLE 26: ELECTIONS
CHAPTER I: STATE BOARD OF ELECTION
PART 204
APPROVAL OF VOTING SYSTEMS

Section
  204.10  General Provisions
EMERGENCY



  204.20   Definitions
EMERGENCY



  204.30   Jurisdiction Profile (Repealed)
EMERGENCY



  204.40   Criteria for Approval of Voting Systems
EMERGENCY



  204.45   Direct Recording Electronic Voting System
EMERGENCY



  204.50   Application for Approval of Voting Systems
EMERGENCY



  204.55  Provision of the Voting System Computer Code



  204.60   Preliminary Determination and Review of the Proposed Voting Systems
EMERGENCY



  204.70   Full Review Procedures
EMERGENCY



204.75 Review and Verification of Computer Code



204.80 Hearing to Consider Staff Review Report



204.90 Interim Approval of Voting Systems



204.95 Acceptance Testing
EMERGENCY



204.100 Final Approval of Voting Systems



204.110 Refusal to Grant Approval of Voting Systems



204.120 Withdrawal of Approval of Voting Systems



204.130 Subsequent Modification of Voting Systems



204.140 Monitoring of Voting Systems



204.150 Voting Systems in Use on the Effective Date of this Part (Repealed)



204.160 Emergency Approval of a Voting System (Repealed)
EMERGENCY



204.170 Jurisdiction of Election Authority over Voting System's Personnel



204.180 Number of Voting Booths
EMERGENCY
AUTHORITY: Implementing Section 23-15.1 and Articles 24A, 24B and 24C, and authorized by Section 1A-8(9) of the Election Code [10 ILCS 5/23-15.1, Art. 24A, Art. 24B, Art. 24C, 1A-8(9)].
SOURCE: Adopted at 2 Ill. Reg. 25, p. 70, effective July 3, 1978; codified at 6 Ill. Reg. 7216; amended at 9 Ill. Reg. 10733, effective July 1, 1985; amended at 11 Ill. Reg. 18655, effective October 30, 1987; amended at 15 Ill. Reg. 18144, effective December 9, 1991; amended at 23 Ill. Reg. 3943, effective March 19, 1999; amended at 29 Ill. Reg. ______, effective August 24, 2005; emergency amendment at 29 Ill. Reg. ______, effective ____________, for a maximum of 150 days.



Current Rule
Section 204.10 General Provisions


Pursuant to sections 24A-16 and 24A-17 of Election Code (10 ILCS 5/24A-16 and 24A-17) no voting system shall be used in this State unless approved for use by the State Board of Elections in accordance with this Part.
(Source: Amended at 9 III. Reg. 10733, effective July 1, 1985)

Proposed changes
Section 204.10 General Provisions

Pursuant to Sections 24A-16 and 24A-17 of the Election Code [10 ILCS 5/24A-16 and 24A-17], no voting system shall be used in this State unless approved for use by the State Board of Elections in accordance with this Part.
The State Board of Elections has the statutory responsibility to adopt Rules and Regulations for the approval, review and withdrawal of approval of voting systems; electronic voting systems and direct recording electronic voting systems and system components; and to adopt rules to provide for the security, review and verification and escrowing of voting system computer code pursuant to the provisions of the Election Code. For all elections conducted pursuant to the Election Code, no vendor, person or other entity may sell, lease or loan a voting system or system component or use any computer code to cast, count, register a mark and record ballots unless the voting system or system components and procedures and the computer code used are approved and verified by the State Board of Elections.
During the evaluation process of a voting system or system component, the Board shall consider public comment from the disabled community and apply the requirements of the federal voting system standards promulgated by either the Federal Election Commission, the Election Assistance Commission or the Election Assistance Commission Standards Board and the testing requirements of an approved Independent Testing Authority.



Current Rule
Section 204.20 Definitions

"Applicant" is any individual, public official, public body, trust, partnership, committee, association, corporation, vendor, user or any other organization or group of persons seeking to use or market any voting system or voting system component.

"Computer Code" consists of, but is not limited to, ballot counting source code, table structures, modules (compiled source code), program narratives, installation instructions, operations instructions, data flows, deployment platforms, compatibility considerations for hardware, software and firmware, and any other documentation relevant to the structure and operation of the ballot counting system.

"Preliminary Review" shall consist of a full technical and procedural review of the proposed voting system component and of no more than three different and separate pre-audited ballot counting tests created by the board's staff. The purpose of review and testing is to determine the proposed system’s ability to adhere to ballot management procedures required by statute and rule and to tabulate ballots and report results as prescribed by the Election Code (10 ILCS 5/1-1 et seq.)

"User" is any individual, public official, public body, trust, partnership, committee, association, corporation or any other organization or group of persons owning, using or contracting for the purchase or use of any voting system or voting system component involved in the election process.

"Vendor" is any individual, trust, partnership committee, association, corporation or any other organization or group of persons contracting to supply any voting system or voting system component involved in the election process.

"Voting System" or "Electronic Voting System" means that combination of equipment and programs used in the casting, examination and tabulation of ballots and the cumulation and reporting of results by electronic means.
(Source: Amended at 15 Ill. Reg. 18144, effective December 9, 1991)

Proposed changes
Section 204.20 Definitions

"Audit Trail" or "Audit Capacity" means a complete record of all manual and electronic processes which have been executed to conduct an election and the ability to reproduce each function of the process by using the original data. The record produced by an audit trail shall be a combination of the manual and electronic documentation of each step of the election process and includes, but is not limited to:
  1. Software versions utilized and installed for the election;
  2. Definition of ballot production;
  3. Ballot installation;
  4. Ballot delivery and return;
  5. Ballot casting;
  6. Ballot tabulation;
  7. Error messages and corrective actions;
  8. Log of all machine activities;
  9. All human intervention whether authorized or unauthorized;
  10. All system testing to include pre, post, public and maintenance;
  11. Equipment maintenance performed;
  12. Security measures performed and conducted;
  13. Production of a permanent paper record of each ballot cast that shall be available as an official record for all post-election processes;
  14. No ballot identification to a voter.
"Acceptance Test" means the functional testing and examination of a voting system or system component by the election authority prior to its use in an election. This test ensures the system or system component performs according to approval and purchasing requirements.

"Anomalies and Deficiencies" means any type of interruption to the approval process that causes the testing of a system or system component from proceeding.  This does not include staff directed interruptions.

"Applicant" is any individual, public official, public body, trust, partnership, committee, association, corporation, vendor, user or any other organization or group of persons seeking to use or market any voting system or voting system component.

"Authorized Agent" means any person(s) selected by the Executive Director of the State Board of Elections.

"Ballot" means an electronic audio or video display or any other medium, including paper, used to record a voter’s choices for the candidates of their preference and for or against public questions.

"Ballot Image" means a corresponding representation in electronic or paper form of the marks or vote positions of a ballot that adheres to the design requirements established by the State Board of Elections.

"Ballot Malfunction" fo a Direct Recording Electronic voting unit is an error in the recording or printing a PPR copy not caused by the voter.  Such malfunction can include, but not be limited to, misreporting votes, unreadable paper records, paper jams, low ink, misfeeds, and power failures.  A voter whose ballot could not be counted and recorded as a result of a malfunction shall be afforded the opportunity to vote on another DRE unit.

"Cancelled Ballot" for a Direct Recording Electronic voting unit is a ballot that has not been cast but generated as a PPR then changed by the voter prior to the casting of the ballot. All cancelled ballots must be identified by the system as a cancelled PPR copy and electronically as well.

"Computer Code" consists of, but is not limited to, ballot counting source code, table structures, modules (compiled source code), program narratives, installation instructions, operations instructions, data flows, deployment platforms, compatibility considerations for hardware, software and firmware, and any other documentation relevant to the structure and operation of the ballot counting system.

"Casting a ballot" means the process in which the voter either deposits a paper ballot or ballot sheet into a ballot box or activates a DRE system to record an image of the completed ballot; increment the proper ballot position registers; and signifies to the voter the ballot has been cast.

"Central Counting" means a voting system that has ballots placed in secure storage at a polling place and transported by election judges to a single or several locations for the tabulation of the ballots on automatic tabulating equipment which shall generate printed results of the vote count and may transmit unofficial results to a single location by a telecommunications network.

"Computer Program" or "Program" means the set of operating instructions for the automatic tabulating equipment that prepares and defines ballots, examines, records, counts, tabulates, transmits, canvases, and prints votes recorded by a voter on a ballot or electronic medium.

"Direct Recording Electronic Voting System" records votes by means of a ballot display provided with mechanical or electronic components that can be activated by the voter to mark a choice directly on the display in designated areas in the voting response locations; that processes data by means of a computer program; that records voting data and ballot images with no voter identification to such data; that produces a permanent paper record of the voter’s selections; tabulates the stored voting data in a removable memory component at the precinct and/or at one or more counting stations.

"Mark Activation" means to record a voter’s selection of choices for contests on the ballot.

"Marking Device" or "Electronic Marking Device" means either a punching apparatus for the piercing of ballots, a pen or similar device with ink or other substance for marking a ballot, or a combination of mechanical, electromechanical, or electronic equipment and software programs required to program, control, and support the equipment in which ballots are inserted and contained therein that is used to indicate voter’s selection in a voting response area on the ballot by either piercing or printing which will enable the ballot to be tabulated by automatic tabulating equipment and shall not independently record, store or tabulate the selections in an electronic format.

"Marking Summary" means the ballot screen(s) on a Direct Recording Electronic voting unit that allows the voter to review all the selections and actions taken upon each office and proposition.

"Paper Ballot Voting Systems" records votes, counts votes and produces a tabulation of the vote count from votes cast on paper ballot cards or sheets. A ballot card or sheet means a ballot which is voted by the process of either punching the ballot or by marking directly on the ballot with a marking device in the designated areas in the voting response locations of which punches and marks are capable of being automatically examined, scanned, counted, and tabulated by an electronic means. Additionally, the voter’s selections may be made with any marking device approved by the State Board of Elections, as long as the device permits voters with disabilities to make all selections using the device and does not independently record, store, or tabulate the voter’s selections.

"Permanent Paper Record" means a paper record upon which shall be printed in human readable and distinguishable form by electronic means, the votes cast for each candidate and the votes for or against each public question as well as all unselected votes on each ballot recorded in the voting system.  Each permanent paper record shall be printed by the voting device upon activation of the marking summary by the voter and shall contain a unique, randomly assigned six to seven digit identifying number that shall correspond to the number randomly assigned by the voting system to each ballot as it is electronically recorded.  This document must be printed on paper with ink which preserves its legibility for as long as the information is required to be maintained by the election authority.

"Precinct Count Voting System" means a voting system that tabulates all cast ballots at the same polling place in which the ballots were cast and prints the results only after the polls have closed. Some voting systems may further provide for electronic storage of the vote count and result transmission to a central results location by a telecommunications network.

"Preliminary Review" shall consist of a full technical and procedural review of the proposed voting system component and of no more than three different and separate preauditing ballot counting tests created by the Board's staff. The purpose of the review and testing is to determine the proposed system’s ability to adhere to ballot management procedures required by statute and rule and to tabulate ballots and report results as prescribed by the Election Code (10 ILCS 5)

"Redundant Count" means a recount of the ballots involved in a discovery recount either by using another type of tested automatic tabulator approved by the SBE and not used to initially tabulate the ballots or by hand.

"Spoiled Ballot" for a Direct Recording Electronic voting unit is a ballot that was not cast by a voter and two judges of election must spoil the ballot.  The PPR must be identified by the system as a spoiled PPR copy and electronically identified as well.

"Un-selected" means the process in which a voter when activating a selection on a DRE voting system or electronic marking device may disengage a previous selected choice and either select another or choose to make no selection prior to casting the ballot and such shall be recorded on the permanent paper record.

"User" is any individual, public official, public body, trust, partnership, committee, association, corporation or any other organization or group of persons owning, using or contracting for the purchase or use of any voting system or voting system component involved in the election process.

"Verified Permanent Paper Record" means the permanent paper record printed by a Direct Recording Electronic Voting System unit of the votes cast that allows the voter the ability to verify his or her ballot selections on the permanent paper record with the selections on the voting unit. Upon completion of the verification process, both the electronic record and the permanent paper record shall be stored and retained within the unit when the ballot is cast.

"Vendor" is any individual, trust, partnership committee, association, corporation or any other organization or group of persons contracting to supply any voting system or voting system component involved in the election process.

"Voting Defect" means a ballot that has more votes cast for an office or proposition than allowed or a ballot which can not be examined and counted by the automatic tabulating equipment.

"Voting Defect Identification" means the capability of the automatic tabulating equipment to identify a ballot with a voting defect.

"Voting System" or "Electronic Voting System" means that the combination of mechanical, or electronic equipment and software programs required to program, control, and support the equipment that is used to define ballots; to cast[ing] and count votes; to report and display election results; to maintain and produce all audit trail information;in the castingexamination and tabulation of ballots and the cumulating and reporting of results by electronic means. to further include all associated documentation used to operate the system, maintain the system, identify the system components and their versions, test the system during its development and maintenance, maintain records of system errors and defects; and to comply with all provisions of Federal election laws and regulations and any further modifications to those laws and regulations.  




Current Rule
Section 204.30 Jurisdiction Profile

The Board shall develop and maintain for each election jurisdiction a jurisdiction profile that will be used to assess a voting system’s capability to be utilized and maintained in the proposed election jurisdiction. The profile shall consist of information such as:

  1. Demographic characteristics that shall specify at a minimum the population size, densities, and characteristics.
  2. Jurisdiction characteristics that shall specify at a minimum the number of registered voters; geographical size; computer facilities; availability of support functions; polling place locations and facilities; number of precincts; registered voters per precinct; average voter turnout; a record of voting system performance for each election; ratio of voters to machines/devices; type of tabulation activity; ballot size; complexity and configurations/ number of qualified parties; number or primaries; number of elections per year; turnaround time between elections; and ballot rotation sequence difference. (Source: Former Section 204.30 renumbered to section 204.170, new Section 204.30 adopted at 9 Ill. Reg. 10733, effective July 1, 1985)

Proposed changes
Section 204.30 Jurisdiction Profile (Repeal)

The Board shall develop and maintain for each election jurisdiction a jurisdiction profile that will be used to assess a voting system’s capability to be utilized and maintained in the proposed election jurisdiction. The profile shall consist of information such as:

  1. Demographic characteristics that shall specify at a minimum the population size, densities, and characteristics.
  2. Jurisdiction characteristics that shall specify at a minimum the number of registered voters; geographical size; computer facilities; availability of support functions; polling place locations and facilities; number of precincts; registered voters per precinct; average voter turnout; a record of voting system performance for each election; ratio of voters to machines/devices; type of tabulation activity; ballot size; complexity and configurations/ number of qualified parties; number or primaries; number of elections per year; turnaround time between elections; and ballot rotation sequence difference. (Source: Former Section 204.30 renumbered to section 204.170, new Section 204.30 adopted at 9 Ill. Reg. 10733, effective July 1, 1985)



Current Rule
Section 204.40 Criteria for Approval of Voting Systems

a)A full review of each voting system shall be conducted to ensure that no voting system shall be approved unless it fulfills the following requirements as set forth in Section 24A-16 of the Election Code:
  1. It enables a voter to vote in absolute secrecy;
  2. It enables a voter to vote a ticket selected in part from the nominees of one party, and in part from the nominees of any or all parties, and in part from independent candidates and in part of candidates whose names are written in by the voter;
  3. It enables a voter to vote a written or printed ticket of his own selection for any person for any office for whom he may desire to vote;
  4. It will reject all votes for an office or upon a proposition when the voter has cast more votes for such office or upon such proposition than he is entitled to cast;
  5. It will accommodate all propositions to be submitted to the voters in the form provided by law or, where no such form is provided, then in brief form, not to exceed 75 words;
b)Any review of a voting system shall consist of an evaluation of the characteristics of the system in order to determine what set of characteristics are needed to enable the system to fulfill the requirements set forth in subsection (a) such as:
  1. Physical characteristics, including design, engineering, materials and ability to communicate;
  2. Software performance, including, to the maximum extent possible, a review of application programs, audit trails of overvotes and undervotes, duplicate programs, object code, source code, support software, data integrity, media security, and multi-programming;
  3. Ballot and voting characteristics such as the capacity of the ballot to contain multiple configurations;
  4. Ballot processing characteristics, including the preparation, accurate tabulation for both primary and general election ballots and transportation of ballots;
  5. Function and service characteristics, including the interaction and relationship, if any, of non-election related system functions with election related functions;
  6. Human performance standards such as extent of training and degree of manual dexterity needed;
  7. Management standards, including setup, maintenance and security procedures.
(Source:  Amended at 23 Ill. Reg. 3943, effective March 19, 1999)

Proposed changes
Section 204.40 Criteria for Approval of Voting Systems

a)A full review of each voting system shall be conducted to ensure that no voting system shall be approved unless it fulfills the following requirements as set forth in Section 24A-16, 24B-16 and 24C-11 and 16 of the Election Code.
  1. It enables a voter to vote in absolute secrecy;
  2. It enables a voter to vote a ticket ballot selected in part from the nominees of one party, and in part from the nominees of any or all parties, and in part from independent candidates and in part of candidates whose names are written in by the voter;
  3. It enables a voter to vote a written or printed ticket ballot of his own selection for any person for any office for whom he may desire to vote;
  4. It will reject all votes for an office or upon a proposition when the voter has cast more votes for such office or upon such proposition than he is entitled to cast;
  5. It will accommodate all propositions to be submitted to the voters in the form provided by law or, where no form is provided, then in brief form, not to exceed 75 words;
b)Any review of a voting system shall consist of an evaluation of the characteristics and procedures of the system in order to determine what set of characteristics and procedures are needed to enable the system to fulfill the requirements set forth in subsection (a), such as:
  1. Physical characteristics, including design, engineering, materials and ability to communicate;
  2. Software performance, including, to the maximum extent possible, a review of application programs, audit trails of overvotes and undervotes, duplicate programs, object code, source code, support software, data integrity, media security, and multi-programming;
  3. Ballot and voting characteristics such as the capacity of the ballot to contain multiple configurations;
  4. Ballot processing characteristics, including the preparation, accurate tabulation for both primary and general of all election ballots and transportation of ballots;
  5. Function and service characteristics, including the interaction and relationship, if any, of non-election related system functions with election related functions;
  6. Human performance standards such as extent of training and degree of manual dexterity needed;
  7. 7)Management standards, including setup, maintenance and security procedures.
  8. 8)Accessibility voting characteristics and procedures including curbside voting for voters with disabilities.



Proposed Section
Section 204.45 – DIRECT RECORDING ELECTRONIC VOTING SYSTEM

Direct Recording Electronic Voting Systems shall include, but not be limited to, the following operation functions:

a)There shall be no time limits on any Direct Recording Electronic ballot screen and such ballot screen can be displayed indefinitely until the voter interacts with the screen to achieve change.


b)Once a voter has activated the ballot cast selection, there shall be no way for the ballot to be retrieved and adjusted unless the ballot has been cast provisionally.


c)Every ballot screen shall have a prompt that allows the voter to move to the next ballot screen or previous ballot screen without interacting with anything on the ballot screen.


d)All actions executed by a voter on a ballot screen are reversible except the casting of the ballot.


e)All DRE voting units will contain upon them instructions and or directions to enable voters with disabilities to operate them without assistance.


f)All DRE units will have clear non-glare glass ballot screens.


g)A public counter shall be visible to all judges of election so long as the device is installed at the polling place.


h)A protective counter shall be required on tabulating systems. Shall record all testing and election ballots. Counter can not be changed except by voting and shall be visible at all times when device is configured for testing, maintenance and election use.


i)The Direct Recording Electronic Voting System shall provide a means for opening the polling place and readying the equipment for the casting of ballots. Such means shall incorporate either a numbered security seal, a password, or a data code recognition capability to prevent inadvertent or unauthorized actuation of the poll opening function.


j)The Direct Recording Electronic Voting System must produce a preliminary report that details, at minimum, the following information:
  1. Election type;
  2. Date and time run;
  3. Firmware/Software version;
  4. Define election configurations active or inactive;
  5. Unit ID number;
  6. Precinct ID number;
  7. Protective counter listed by unit number;
  8. Public counter set at zero;
  9. Diagnostics detailed and completed;
  10. A Zero report listing offices and candidates;
  11. The list must include Total write-ins and total undervotes;
  12. Place on the list for judges to log in what time the polls open;
  13. Time the first printout is generated and every subsequent printout for an election;
  14. Number each generated printout.
k)Each system must allow the printouts to break the election information down by the following ways:
  1. Results
  2. Summary printout by style along with the cumulative totals;
  3. Summary printout by styles/candidates per precinct;
  4. In a Presidential election, statewide office results broken down by congressional, legislative and representative districts. (i.e. President, U.S. Senate);
  5. List the number of votes cast per voting unit;
  6. Place on the list for judges to log in what time the polls closed;
  7. Time the first printout is generated;
  8. Number each generated printout;
  9. List a summary count of all provisional ballots cast.

l)All demonstration ballot labels, pages or cards for a direct recording electronic voting system shall not include any candidates or public questions from the current elections.

m)This list is guided by the standards set forth by the State Board of Elections and can be amended in accordance to their rules. These rules shall be guided by maintaining security and accuracy of the voting system and will be adjusted accordingly with technological advances within the field.

n)The system shall include capabilities of recording the date and time of normal and abnormal events and of maintaining a permanent record of audit information that cannot be turned off. This information must be detailed in State Board of Elections’ System Problem Code. Provisions shall be made to detect and record significant events, as defined by the State Board of Elections’ System Problem Code. The system must detail the errors and cannot dispose of them by itself.

o)The ballot information shall, as far as practicable, follow the standards put forth by the State Board of Elections Ballot Preparation and Tabulation Guide, except the information may be displayed in vertical or horizontal rows or on a number of separate pages or display screens.

p)Direct Recording Electronic Voting Systems must also provide the ability to allow the voter to magnify the font, in as much as it increases visibility, yet maintains all of the candidates under the office the voter is choosing from.

q)Direct Recording Electronic Voting Systems must also provide color-blind voters with the ability to change the screen colors in accordance with whichever color format that will allow the voter to easily discern the ballot (as defined in 204.40).

r)Write-in Verification
  1. All write-in votes cast will be displayed with the candidates of the offices in which they were cast.
  2. A summary report listing all the write-in votes shall be available.
  3. In a jurisdiction that is using a Direct Recording Electronic Voting System(s) for in-person absentee voting in the office of the election authority and/or the office of local election official to conduct such absentee voting, these absentee votes shall be counted at the central counting center.
s)If any Direct Recording Electronic unit used in an election shall become out of order during such election, it shall, if possible, be repaired or another unit substituted by the Election Authority, but, in case, where all units become out of order and no substitutes are available, then paper ballots shall be used for the taking of votes. The paper ballots to be used in such event shall be prepared and distributed to the various precincts in a manner provided for in the Election Code except that the Election Authority shall supply at least 20% of the number of voters registered to vote in that precinct.

t)Direct Recording Electronic Voting Systems units must have a device attached or built into the individual voting units that provides a permanent paper record of the voter’s selections. Such devices may be designed in various configurations, but in all such devices the voter shall have the ability to verify his or her ballot selections on the permanent paper ballot record with the selections made on the voting unit. Upon completion of the verification process, both the electronic record and the permanent paper record shall be stored and retained when the ballot is cast.

u)General requirements for the verified permanent paper record (PPR) component:

  1. All electronic activity must have a corresponding and discernable paper record.
  2. Verify paper audit trail must be printed and the voter must have the opportunity to verify that record prior to the electronic record being cast.
  3. The PP record copy shall be considered the official paper audit record and shall be used for the required 1% recount and for any subsequent recount.
  4. In the case of a difference between the electronic record and the PPR, the PPR shall govern, unless there is clear evidence that the PPR is incomplete or unreadable as defined in the system procedures.
  5. Privacy: The system shall be designed to allow every voter to review, remark and cast his or her PPR privately and independently.
  6. Secrecy: The system shall be designed to ensure secrecy of so it is impossible to identify a voter to a PPR copy.
  7. Readability: The system shall be designed to clearly allow the voter to review and verify his or her PPR in accordance with the Rules of the State Board of Elections.
  8. The system shall be designed to allow voters with disabilities toprivately and independently use the system and must comply with Federal and State accessibility requirements.
  9. Language Accessibility:  The system shall be designed to allow each voter to verify their vote on the PPR copy- in the same language they voted in on the DRE unit.
  10. Security:  The system shall be designed to prevent tampering with either the PPR printer or the PPR copy.
  11. The Direct Recording Electronic system shall be able to maintain the integrity of the memory of the voting and the audit data during an election for a period of at least 23 months thereafter and be able to provide the means to creat an audit trail.
  12. Permanent Paper Record Copy:
  1. Offices and Measures: The image created by the system shall include every contest that is displayed to the voter on the DRE review screen.
  2. Provisional ballots shall be clearly identified in both the paper and electronic formats.
  3. The public and protective counter shall record provisional ballots.
  4. The permanent paper record copy shall be retained by the Election Authority for the same period of time for the retention of paper ballots.
  5. The system shall be capable of producing images in alternative languages. The PPR shall be printed in English and the language used by the voter to review and cast their vote.
  6. The PPR display unit shall provide adequate visual space to allow a voter to privately and independently inspect the PPR copy. The PPR copy shall be readable from the same position and posture used for voting on the DRE unit. The voter shall have the capability to view both the marking summary screen on the DRE unit and the PPR copy in the display component simultaneously. If the PPR copy cannot be viewed in its entirety in the display unit at one time, then the voter shall have the opportunity to verify the entire PPR prior to casting the ballot.
  7. Any non-glare protective covering of the display unit intended to be transparent shall be in such condition that it can be made transparent by ordinary cleaning of exposed surface and shall be free of fog or scratches.
  8. The audio component shall be designed to relay the information printed on the PPR copy to the voter by data relay to the audio device directly from the data sent to the printer of directly from the PPR copy.
  1. Permanent paper Record Storage unit:
  1. The unit shall be designed to prevent tampering and to ensure the secrecy of the vote so that it is not possible to determine which voter cast which PPR copy.
  2. The capacity of the paper record storage unit in a DRE unit must be enough to accommodate all voters using the DRE unit.
  1. Testing:  Pre-election, election, and post –election testing procedure for each DRE unit shall reflect the use of the PPR. Such testing shall conform to Federal and State testing requirements.
  2. Post –Election: The PPR copy shall be used in the 1% post–election recount and subsequent recounts. Such PPR copy can be machine readable
v)The computer operator(s) shall be designated by the election authority and shall be sworn as a deputy of the election authority.



Current Rule
Section 204.50 Application for Approval of Voting Systems

a)In order to obtain Board approval of a voting system, a written application must be made to the Board. The application shall, at a minimum, contain the following:

  1. The description, nomenclature, specifications and intended use of all voting system components comprising the proposed voting system.
  2. A description of support services provided for the proposed voting system.
  3. The time period in which the applicant has actively engaged in marketing the proposed voting system.
  4. A complete list of jurisdictions currently contracting with the applicant for voting system components.
  5. If known, a complete list of election jurisdictions in Illinois in which the applicant proposes to experimentally use the proposed voting system.
b)The computer code as defined in Section 204.20 shall be submitted as part of the completed application for approval.

c)No vendor or user shall offer to sell, lease, loan, give or otherwise supply to any user or potential user any voting system or voting system component, and no user shall place in operation any voting system or voting system component without first submitting to the Illinois State Board of Elections the application for approval identified in subsection (a). Such completed application for approval shall be submitted not less than six months prior to any election in which such voting system or support component is proposed for use.

d)Failure to provide the application in accordance with subsection (b) shall result in the denial of any application or request for emergency approval of an electronic voting system that might otherwise be appropriate under Section 204.160 of this Part.

e)The reasonable expenses incurred, except those expenses related to escrow of submitted computer code, by the State Board of Elections in conducting the approval process of the voting system shall be borne by the applicant for approval of the voting system or system component. Expenses for which the applicant shall be liable shall be limited to goods and materials necessary for review process, necessary travel in accord with State travel regulations (80 Ill. Adm. Code 2800), use of contract consultants, and the actual cost of any use of contract consultants, and the actual cost of any computer support. Such expenses shall be documented and submitted to the applicant at the end of full review prior to interim approval, and within 10 days after the completion of any testing conducted between interim and final approval. Payment of the costs shall be made by the applicant within 10 days after receipt. The Board shall not grant interim approval or full approval of a voting system or system component until the applicant has fully satisfied the monetary obligation incurred by the Board during the review process. Reasonable expenses are those customary and usual charges for goods and services of value and quality acceptable in the computer science industry. Board staff shall determine in the first instance what expenses are reasonable, and an applicant who believes that staff determination is incorrect may ask for review of the determination by the whole State Board of Elections.

Proposed change>
Section 204.50 Application for Approval of Voting Systems

a)In order to obtain Board approval of a voting system, a written and signed application must be made to the Board. The application shall, at a minimum, contain the following:

  1. A general description of the proposed system.
  2. The description, nomenclature, specifications and intended use of all voting system components comprising the proposed voting system.
  3. A description of all contemplated and possible uses of the voting system software components.
  4. A description of support services provided for the proposed voting system.
  5. Applicant’s primary address, telephone number, and e-mail address and the names, addresses, e-mail addresses and telephone numbers of individuals and/or corporations who will be responsible for marketing the proposed voting system.
  6. The time period in which the applicant has actively engaged in marketing the proposed voting system.
  7. A complete list of election jurisdictions currently using the proposed voting system, including the size of the jurisdiction and the names and addresses of the election authorities.
  8. A complete list of jurisdictions currently contracting with the applicant for voting system components.
  9. A complete list of election jurisdictions in Illinois in which the applicant is seeking to market the proposed voting system.
  10. If known, a complete list of election jurisdictions in Illinois in which the applicant proposes to experimentally use the proposed voting system.
b)The computer code as defined in Section 204.20 shall be submitted as part of the completed application for approval.
  1. The name(s) of the applicant, primary address, e-mail address, telephone number, any web addresses, any Illinois location addresses and phone numbers, and the names of individual(s) and/or corporation(s) who will be responsible for marketing the proposed system in Illinois. If a corporation, LLC or partnership then the names, titles, addresses, phone numbers and e-mail addresses of the corporate officers or general members.
  2. A complete and detailed description of the voting system or system components to be approved.
  3. Whether this is an application for a new system or modification of an existing approved system.
  4. A complete and detailed description of the nomenclature and specifications of the voting system and procedures and shall include but not be limited to, version numbers of all software/hardware, release numbers, operating and maintenance manuals, any training or pollworkers’ manuals, technical and operational manuals and specifications and whether the software accommodates cumulative and/or rank voting.
  5. Documentation of tests conducted on the system to be approved by any independent testing authority, any state certifying or approving authority and any nationally recognized testing laboratory.
  6. Documentation on whether the system to be approved has met the Voting Equipment Standards provided for in the Help America Vote Act of 2002.
  7. A complete list of states and election jurisdictions currently using the system to be approved along with their names and addresses.
  8. A complete list of states and election jurisdictions where the system proposed for approval was used but is no longer in use and their names and addresses.
  9. A complete list of states and election authorities where an application for approval of the system proposed for approval has been made and the deposition of that application, i.e. approval, disapproved or pending.
  10. A description of support services provided for the proposed system.
  11. A complete list and complete examples of all the various reports that the system proposed for approval can generate to report tabulation results, diagnostic testing for measurements of software and hardware, security, log and maintenance, any verified audit trails and verified ballots and ballot images.
  12. A sample of all ballots used by the system proposed for approval.
  13. The Board may request additional information from the applicant.
  14. Complete and current operating and maintenance manuals.
  15. The Computer Code as defined in Section 204.20 shall be submitted as part of the completed application for approval.
b)A review of the application will not begin until all requested material that is to accompany the application and all the computer codes with documentation as defined by Section 204.20 and prescribed by Section 204.55 has been received. The beginning date of the application review shall be the date of receipt of the completed application. The applicant shall receive a written notice of the application date within 7 business days of the receipt of the application.

c)An affidavit prescribed by the State Board of Elections shall be executed by the applicant acknowledging that the applicant will only sell, lease, loan, give or otherwise supply to any user or place in operation only voting system(s), system components or system computer code that have been approved for use by the State Board of Elections.

d)No vendor or user shall offer to sell, lease, loan, give or otherwise supply to any user or potential user any voting system or voting system component, and no user shall place in operation any voting system or voting system component without first submitting to the Illinois State Board of Elections the a completed application for approval identified in subsection (a). A completed application for approval shall be submitted not less than six months prior to any election in which a voting system or support component is proposed for use.

e)Failure to provide the application in accordance with subsection (b) shall result in the denial of any application or request for emergency approval of an electronic voting system that might otherwise be appropriate under Section 204.160 of this Part.

f)The reasonable expenses incurred, except those expenses related to escrow of submitted Computer Code, by the State Board of Elections in conducting the approval process of the voting system shall be borne by the applicant for approval of the voting system or system component. Expenses for which the applicant shall be liable shall be limited to goods and materials necessary for the review process, necessary travel in accord with State travel regulations (80 Ill. Adm. Code 2800), use of contract consultants, and the actual cost of any use of contract consultants, and the actual cost of any computer support. Expenses shall be documented and submitted to the applicant at the end of full review prior to interim approval as defined in Section 204.90, and within 10 days after the completion of any testing conducted between interim and final approval as defined in Section 204.100. Payment of the costs shall be made by the applicant within 10 days after receipt. The Board shall not grant interim approval or full approval of a voting system or system component until the applicant has fully satisfied the monetary obligation incurred by the Board during the review process. Reasonable expenses are those customary and usual charges for goods and services of value and quality acceptable in the computer science industry. Board staff shall determine in the first instance what expenses are reasonable, and an applicant who believes that the staff determination is incorrect may ask for review of the determination by the State Board of Elections.

g)All materials and equipment submitted to the State Board of Elections pursuant to the approval process will be retained by the Board until:
  1. An applicant files written notification with the Board that it is withdrawing its application for approval of a voting system and requests the materials submitted with the application be returned, or
  2. A minimum of 24 months after the last use of a system in the state, and upon notification by the system vendor and all end users, that the system will no longer be utilized. At such time the Board may withdraw approval of the system and return the materials and equipment unless they were used in subsequent modifications of the system.
  3. All necessary support of the materials and equipment shall be provided by the applicant during the time the system is used in the State.


Current Rule
Section 204.60 Preliminary Determination and Review of the Proposed Voting Systems

a.Upon the Board's receipt of a completed application requesting approval of a voting system, a preliminary determination shall be made as to whether the proposed voting system has the capability of fulfilling the criteria prescribed in Section 204.40 of this Part.

b.If the preliminary determination indicates that the proposed voting system appears to fulfill the criteria prescribed in Section 204.40 of this Part, then the staff of the Board will conduct a preliminary review of the proposed voting system.

c.Insofar as practical, the preliminary review of the proposed voting system will consist of the creation of a pre-audited ballot counting test by the Board's staff that will be delivered to the applicant. Thereupon, the applicant shall tabulate the ballots contained within the pre-audited ballot counting test and generate, at a minimum, individual precinct result total reports and cumulative result total reports which, along with the pre-audited ballot counting test, will be delivered to the Board. The Board's staff shall review the reports submitted by the applicant and submit a preliminary review findings and conclusions report to the Board and the applicant.

d.If the preliminary review report indicates that the proposed voting system appears to demonstrate the capability to fulfill the criteria prescribed in Section 204.40, the staff of the Board shall continue with the full review process to demonstrate satisfactory performance of the proposed voting system as prescribed in Section 204.70. A system fails preliminary review when it fails to fulfill the criteria of Section 204.40 by the conclusion of the third ballot counting test.

e.If the preliminary review report indicates that the proposed system fails to demonstrate the capability to fulfill the criteria prescribed in Section 204.40, the staff of the Board shall cease any further review of the system. Any application for system approval offered by an applicant who has previously failed during the preliminary review or full review process shall not be considered by staff for a period of one year from the date of such determination by the Board. (Source:  Amended at 15 Ill. Reg. 18144, effective December 9, 1991)

Proposed changes
Section 204.60 Preliminary Determination and Review of the Proposed Voting Systems
The review of a voting system application will include a preliminary review and a full review.

a)Upon the Board’s receipt of a completed application requesting approval of a voting system, a preliminary determination review shall be made as to whether the proposed voting system has the capability of fulfilling the criteria prescribed in Section 204.40 of this Part.

b)If the preliminary determination review indicates that the proposed voting system appears to fulfill the criteria prescribed in Section 204.40 of this Part, then the staff of the Board and/or authorized agent(s) will continue to conduct aan preliminary review examination of the proposed voting system.

c)Insofar as practical, the preliminary review of the proposed voting system will consist of the creation of a preaudited ballot counting test by the Board's staff that will be delivered to the applicant. The applicant shall tabulate the ballots contained within the preaudited ballot counting test and generate, at a minimum, individual precinct result total reports and cumulative result total reports which, along with the preaudited ballot counting test, will be delivered to the Board. The Board's staff shall review the reports submitted by the applicant and submit a preliminary review findings and conclusions report to the Board and the applicant.

c)The preliminary review of the proposed voting system will consist of determining the capability of the proposed system to meet all requirements of the Election Code and State Board of Elections Rules and Regulations, and will include, when applicable, but not be limited to:

  1. a creation of a pre-audited ballot counting functional test of no less than ten precincts
  2. ballot screen design and requirements, formats and specifications, secrecy, overvoting, undervoting and defect identification;
  3. ballot card or sheet printing requirements;
  4. formats and specifications of security requirements for hardware, software and security procedures;
  5. Computer code review;
  6. Screen images and ballot directions;
d)If the preliminary review report indicates that the proposed voting system appears to demonstrate the capability to fulfill the criteria prescribed in Section 204.40 the staff of the Board and/or authorized agent(s) shall continue with the full review process to demonstrate satisfactory performance of the proposed voting system as prescribed in Section 204.70. A system fails preliminary review when it fails to fulfill the criteria of Section 204.40 by the conclusion of the third ballot counting test.
e)A system fails preliminary review when it fails to fulfill the criteria of Section 204.40 and/or to conform with the requirements of the Election Code and/or rules and regulations; or has encountered three anomalies and deficiencies. When anomalies and deficiencies occur written notice and a description of the anomaly and deficiency shall be given to the applicant with a revised test schedule that allows at least 30 days for the applicant to correct the error. The applicant can request additional time but any anomaly or deficiency that requires the applicant to resubmit the system or system component to a national testing authority will constitute failure to fulfill the criteria of Section 204.40..

f)If the preliminary review report indicates that the proposed system fails to demonstrate the capability to fulfill the criteria prescribed in Section 204.40 the staff of the Board and/or authorized agent(s) shall cease any further review of the system. Any application for system approval offered by an applicant who has previously failed during the preliminary review or full review process shall not be considered by staff for a period of 1 year from the date of determination by the Board.

Any applicant may withdraw an application for approval upon written notice at any time during the approval process up to one (1) business day before the Board meets to consider the application. The Board, upon application withdrawal, shall return to the applicant, within 21 business days, any computer code and document submitted pursuant to Section 204.55 of this part.  



Current Rule
Section 204.70 Full Review Procedures

a)Board staff shall, after giving written notice, make an on-site inspection to review production and testing of equipment and to interview personnel involved in the development of the proposed voting system.

b)Board staff shall prepare and perform a test of the proposed voting system to determine whether the system fulfils the criteria and requirements of Section 204.40.  The test shall be conducted under conditions that, to the maximum extent possible, simulate election day conditions.

c)Board staff shall prepare a profile showing:

  1. 1)The past performance experience and reliability of the proposed voting system as demonstrated in other election jurisdictions;
  2. 2)The reputation of the vendor’s reliability in performing service and maintenance agreements.
d)Board staff shall prepare and submit a report to the Board stating the findings and conclusions of their review of the proposed voting system. A copy of the report shall be transmitted to the applicant.(Source: added at 9Ill. Reg. 10733, effective July 1, 1985)

Proposed changes
Section 204.70 Full Review Procedures

a)The Board, utilizing staff shall and/or authorized agent(s) may, after giving written notice, make an on-site inspection to review manufacturing, production and product testing of equipment hardware and software and to interview personnel involved in the development and manufacturing of any of the approved or proposed voting system(s).

b)Board staff shall prepare and perform a test of the proposed voting system to determine whether the system fulfills the criteria and requirements of Section 204.40.  The test shall be conducted under conditions that, to the maximum extent possible, simulate election-day conditions.

c)Board staff shall prepare a profile showing:

  1. The past performance experience and reliability of the proposed voting system as demonstrated in other election jurisdictions;
  2. The reputation of the vendor’s reliability in performing service and maintenance agreements.
d)Board staff shall prepare and submit a report to the Board stating the findings and conclusions of their review of the proposed voting system. A copy of the report shall be transmitted to the applicant.



Proposed changes – New Section
Section 204.95 Acceptance Testing

a)Whenever any election jurisdiction acquires a new or used voting system or system component or system computer code or modifies an existing voting system previously approved by the Board, the election jurisdiction shall perform an acceptance test on the voting system, system components and system computer codes before the voting system, system components or system computer codes may be used to cast or count votes at an election

b)The election supply vendor(s) must provide all current manuals and training necessary for proper operation of the voting system, system components or system computer codes.

c)The election jurisdiction shall perform a series of functional and programming tests that will test all functions of the voting system. This test shall include, but not be limited to, processing a pre-audited ballot test which includes ballot generation, precinct security codes, ballot types, split precincts, multiple candidates, cumulative reports, precinct reports, canvass reports, press reports, log reports, etc., in all report formats and any other tests the election authority finds necessary. Upon request, assistance from the State Election board may be provided.

d)A report of the acceptance test shall be submitted to the Board upon successful completion of an errorless test. Such report shall be in a form prescribed by the Board, executed by the election supply vendor(s) and shall include but not be limited to system components tested and serial numbers, computer codes tested and version numbers, number of pre-audited ballots used in the test, a list of any faulty components or system code that needed correction or replacement and date(s) upon which a successful test was conducted.

e)If the test uncovers any improper or faulty voting system components or system computer code, the vendor(s) must make corrections to such components or computer code within 30 days or as otherwise provided by contract.

f)The State Board of Elections shall receive the report of the acceptance testing to ensure such voting system, system component or system computer code has been approved. If the review concludes that the voting system, system component or system computer code involved in the acceptance testing is unapproved, then such voting system, system component or system computer code cannot be used to cast or count votes at an election, and the vendor or user will have to apply for approval of the voting system, system component or system computer code.



Current Rule
Section 204.160 Emergency Approval of a Voting System

a)The Board shall have the authority upon written request to grant emergency approval of a voting system limited to one election. The emergency approval shall specify at a minimum, the following:
  1. The reason for the emergency approval;
  2. The description of the voting system prepared for use in the emergency; and
  3. The specific election jurisdiction and specific election in that the voting system will be employed.
b)The Board shall approve the application for emergency approval if the following conditions are met:
  1. Error-free completion of a staff-prepared ballot tabulation test that demonstrates the system fulfils the provisions of Section 204.40(a)
  2. Demonstration that an approved system is not available for use in the election in question; and
  3. Demonstration that the requirements specified in Section 204.100©, (1), (2), and (3) have, to the maximum extent possible, been complied with in connection with this emergency approval. (Source: Added at 9 Ill. Reg. 10733, effective July 1, 1985)
Proposed changes (Repeal)
Section 204.160 Emergency Approval of a Voting System

a)The Board shall have the authority upon written request to grant emergency approval of a voting system limited to one election. The emergency approval shall specify at a minimum, the following:
  1. 1)The reason for the emergency approval;
  2. 2)The description of the voting system prepared for use in the emergency; and
  3. 3)The specific election jurisdiction and specific election in that the voting system will be employed.
b)The Board shall approve the application for emergency approval if the following conditions are met:
  1. Error-free completion of a staff-prepared ballot tabulation test that demonstrates the system fulfils the provisions of Section 204.40(a)
  2. Demonstration that an approved system is not available for use in the election in question; and
  3. Demonstration that the requirements specified in Section 204.100©, (1), (2), and (3) have, to the maximum extent possible, been complied with in connection with this emergency approval.



Current Rule
Section 204.180 Number of Voting Booths

The number of voting booths shall remain under the jurisdiction of the local election authority. (Source: Section 204.180 renumbered from Section 204.40 at 9 Ill. Reg. 10733, effective July 1, 1985)

Proposed changes
Section 204.180 Number of Voting Booths

The number of voting booths or stations shall remain under the jurisdiction of the local election authority be provided according to the requirements determined by the Board.  Such requirements shall be made by the Board upon approval of a voting system or system component.


Electronic Voting Rules

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